Email/Phone Templates

Copy and paste the email templates and don’t forget to fill out the bracketed sections. Also, please download, and attach our fact sheet, located below the template sections.


State Senator Email Template

TO: [SENATOR EMAIL]
FROM: [YOUR EMAIL]
SUBJECT: REQUESTING CO-SPONSORSHIP ON CCMV LEGISLATION SD1810
[Senator Last Name,]

I hope you’re doing well. My name is [YOUR NAME], and I am emailing you on behalf of the Massachusetts cCMV Coalition. As your constituent, I am respectfully requesting your sign-on to a piece of legislation that is important to our community.

Please co-sponsor legislation filed by Senator Joan Lovely (Senate Docket 1810) that would require education on and screening for congenital cytomegalovirus, or cCMV, throughout Massachusetts. cCMV is one of the most common congenital diseases in infants in the United States and the leading viral cause of birth defects and developmental disabilities including hearing loss, mental and physical disabilities, vision loss, cerebral palsy, and even death. The virus frequently results in hearing loss and has long-term health implications for 40-60% of infants who are born with symptoms. While Massachusetts screens for 66 congenital conditions, including many that are far less common than cCMV, both screening for and public awareness of cCMV are sorely lacking. According to a recent survey of 34 Massachusetts birth hospitals, only 16 respondents could confirm that there is a specific approach to congenital cytomegalovirus (cCMV) screening within three weeks of age. This suggests that less than half of Massachusetts birth hospitals are consistently screening for cCMV infection. cCMV can be prevented and treated; however, 91% of women do not know about the disease or prevention during pregnancy.

S.D. 1810 would change this by mandating universal cCMV screening for all newborns to allow for timely diagnosis and interventions, requiring prenatal education on cCMV and prevention to reduce the number of pregnant patients that contract the virus and pass it along to their child, and mandating reporting of cCMV incidence to the Department of Public Health to provide better data on the incidence of the disease.

It is vital that we give our children the best chance possible to lead safe and healthy lives. [HERE, FEEL FREE TO DISCUSS WHY THIS ISSUE IS IMPORTANT TO YOU PERSONALLY AND THE IMPACT cCMV HAS HAD ON YOUR LIFE OF A LOVED ONE]. Please see our attached one-page fact sheet for more information!

Thank you for your consideration,
[YOUR NAME]

State Representative Email Template

TO: [REPRESENTATIVE EMAIL]
FROM: [YOUR EMAIL]
SUBJECT: REQUESTING CO-SPONSORSHIP ON CCMV LEGISLATION (HD2583)
[Representative Last Name,]

I hope you’re doing well. My name is [YOUR NAME], and I am emailing you on behalf of the Massachusetts cCMV Coalition. As your constituent, I am respectfully requesting your sign-on to a piece of legislation that is important to our community.

Please co-sponsor legislation filed by Representative Kay Khan (House Docket 2583) that would require education on and screening for congenital cytomegalovirus, or cCMV, throughout Massachusetts. cCMV is one of the most common congenital diseases in infants in the United States and the leading viral cause of birth defects and developmental disabilities including hearing loss, mental and physical disabilities, vision loss, cerebral palsy, and even death. The virus frequently results in hearing loss and has long-term health implications for 40-60% of infants who are born with symptoms. While Massachusetts screens for 66 congenital conditions, including many that are far less common than cCMV, both screening for and public awareness of cCMV are sorely lacking. According to a recent survey of 34 Massachusetts birth hospitals, only 16 respondents could confirm that there is a specific approach to congenital cytomegalovirus (cCMV) screening within three weeks of age. This suggests that less than half of Massachusetts birth hospitals are consistently screening for cCMV infection. cCMV can be prevented and treated; however, 91% of women do not know about the disease or prevention during pregnancy.

H.D. 2583 would change this by mandating universal cCMV screening for all newborns to allow for timely diagnosis and interventions, requiring prenatal education on cCMV and prevention to reduce the number of pregnant patients that contract the virus and pass it along to their child, and mandating reporting of cCMV incidence to the Department of Public Health to provide better data on the incidence of the disease.

It is vital that we give our children the best chance possible to lead safe and healthy lives. [HERE, FEEL FREE TO DISCUSS WHY THIS ISSUE IS IMPORTANT TO YOU PERSONALLY AND THE IMPACT cCMV HAS HAD ON YOUR LIFE OF A LOVED ONE]. Please see our attached one-page fact sheet for more information!

Thank you for your consideration,
[YOUR NAME]

State Senator Phone Call

Call your State Senator in the Massachusetts legislature (listed on http://www.wheredoivotema.com as “State Senator” or “State Representative”). It is also fine to speak with an aide. Ask to speak to an aide who is dealing with bills related to health care or maternal/infant care.

What to say:
⦁ I am calling on behalf of the Massachusetts cCMV Coalition. As your constituent, I am asking you to sign onto a piece of legislation that is important to our community.
⦁ Please co-sponsor legislation filed by Senator Joan Lovely (Senate Docket 1810) that would require education on and screening for congenital cytomegalovirus, or cCMV, throughout Massachusetts. cCMV is one of the most common congenital diseases in infants. The virus frequently results in hearing loss and has long-term health implications for 40-60% of infants who are born with symptoms, and in some cases it is fatal. According to a recent survey of 34 Massachusetts birth hospitals, only 16 respondents could confirm that there is a specific approach to congenital cytomegalovirus (cCMV) screening within three weeks of age. This suggests that less than half of Massachusetts birth hospitals are consistently screening for cCMV infection. It is vital that we give our children the best chance possible to lead safe and healthy lives.
⦁ Feel free to talk about why this issue is important to you personally!

Thank them for their time. If they have any questions, and you are unsure of the answer, simply say you do not know but will call them back. Please contact our government affairs consultant Kate Worrall at ksaville@charlesgroupconsulting.com to help you get the answer.

(NOTE: You can also leave a voicemail following this same script if the legislator or aide does not pick up. Due to the pandemic, most state house phones are not being answered, as many legislators are out of their formal offices. However, if you leave a voicemail, someone in the office should forward your message along to be checked by an aide or legislator. Please follow up with an email using the template above if your call is not returned within 5 business days.)

State Representative Phone Call

Call your State Representative in the Massachusetts legislature (listed on as http://www.wheredoivotema.com as “State Representative”). It is also fine to speak with an aide. Ask to speak to an aide who is dealing with bills related to health care.

What to say:
⦁ I am calling on behalf of the Massachusetts cCMV Coalition. As your constituent, I am asking you to sign onto a piece of legislation that is important to our community.
⦁ Please co-sponsor legislation filed by Representative Kay Khan (House Docket 2583) that would require education on and screening for congenital cytomegalovirus, or cCMV, throughout Massachusetts. cCMV is one of the most common congenital diseases in infants. The virus frequently results in hearing loss and has long-term health implications for 40-60% of infants who are born with symptoms, and in some cases it is fatal. According to a recent survey of 34 Massachusetts birth hospitals, only 16 respondents could confirm that there is a specific approach to congenital cytomegalovirus (cCMV) screening within three weeks of age. This suggests that less than half of Massachusetts birth hospitals are consistently screening for cCMV infection. It is vital that we give our children the best chance possible to lead safe and healthy lives.
⦁ Feel free to talk about why this issue is important to you personally!

Thank them for their time. If they have any questions, and you are unsure of the answer, simply say you do not know but will call them back. Please contact our government affairs consultant Kate Worrall at ksaville@charlesgroupconsulting.com to help you get the answer.

(NOTE: You can also leave a voicemail following this same script if the legislator or aide does not pick up. Due to the pandemic, most state house phones are not being answered, as many legislators are out of their formal offices. However, if you leave a voicemail, someone in the office should forward your message along to be checked by an aide or legislator. Please follow up with an email using the template above if your call is not returned within 5 business days.)


THANK YOU for your support of the Massachusetts cCMV Coalition and infants throughout the Commonwealth!